Document Checklists by Product

For Document Chasers and Processors. After this page you will know exactly which documents to request for each of the 18 products, what "good" looks like for each document, and how to label and store them.

Track: Strategic Funding · Role: Application Assistant, Processor · Time to complete: 40 min

Rules for every document

Secure channel only. Documents come through the secure upload link or the CRM portal. Never personal email or messaging apps.
Bank-original. Statements are PDFs downloaded from the bank's website or app. No photos, screenshots, scans of printouts or editable files.
Complete. Every page, including blank pages and the last page. Check "page X of Y".
Current. The most recent full months, plus month-to-date where required. IDs not expired.
Matching. Names, addresses and account numbers match across documents. If not, ask and note.
Named. Legal name, document type, period. Example: (LEGAL NAME) Statement (YEAR-MONTH).pdf
Masked in notes. In the CRM, write only the last 4 digits of Social Security and account numbers.

The core business package

Most business products start with this package. Product toggles below say what to add or change.

Signed application: legal name, DBA, EIN, business address, start date, industry, every owner of 20% or more with ownership percentage, Social Security number, date of birth, home address, signature and authorization to share with funders
Business bank statements: last 4 full months plus month-to-date, every page
Driver's license or state ID, front and back, for each signer
Voided business check or a bank letter showing account and routing numbers
Card processing statements if most sales are card sales
For larger requests: most recent business tax return or year-to-date profit and loss statement

Coach's note: "month-to-date" is the item merchants forget most, and it is the item funders care about most, because it shows what happened since the last full statement. Ask for it by name and explain why: "It shows the funder your most recent activity, which usually helps you."

Product checklists

Merchant Cash Advance

Core business package
Card processing statements (last 3 to 4 months) if card-heavy
Merchant's own list of any current advances (funder, payment, frequency)

Quality checks: statements consecutive with no gap month; month-to-date dated within the last few days; processing deposits on statements roughly match processing statements.

MCA Bailout

Core business package
Every current advance contract
Payoff letter or current balance statement for each advance
Position list: funder, payment amount, frequency, start date, estimated balance
Total weekly advance payments, in the merchant's words

Quality checks: number of contracts matches number of funder debits on statements; payoff letters are recent; any default notice is flagged to the desk lead immediately.

Working Capital Loan

Core business package
Business debt schedule if existing debt is significant
Year-to-date profit and loss statement for larger requests

Quality checks: debts on the schedule appear as debits on statements, and debits on statements appear on the schedule.

Revenue Based Financing

Signed application
6 months of business bank statements plus month-to-date
Driver's license, front and back
Voided business check
Sales platform or processor reports for online sellers

Quality checks: six consecutive months; seasonal swings explained in the notes.

Term Loans

Core business package (6 months of statements)
2 years of business tax returns, all schedules
2 years of personal tax returns for each owner of 20% or more
Year-to-date profit and loss statement and balance sheet
Business debt schedule

Quality checks: returns are signed or show e-file confirmation; the business name and EIN on returns match the application.

Lines of Credit

Core business package
Business license or EIN letter
List of existing credit lines and balances (if any)

Equipment Lending

Signed application
Equipment quote or invoice: seller, make, model, year, price, and serial number if used
Equipment specs or brochure
3 months of business bank statements
1 to 2 years of business tax returns for larger amounts
Driver's license and voided business check

Quality checks: the seller is a real, separate business; used equipment has a clear title or proof of ownership from the seller.

Invoice Factoring

Quality checks: invoices are to businesses or government, not consumers; aging report totals match invoice samples; customer payments appear on statements.

Purchase Order Factoring

Signed application
Copy of the purchase order from the buyer
Supplier quote or invoice and supplier payment terms
Buyer contact information
Margin breakdown (sale price minus supplier cost and shipping)
3 months of business bank statements
Accounts receivable aging report
Articles of incorporation or EIN letter
Driver's license

Quality checks: the PO is signed and dated by the buyer; delivery date is realistic; margin is 15% or more.

0% Business Credit Cards

Signed application
Driver's license, front and back
Last 3 months of personal bank statements
Proof of business (EIN letter or articles)
Signed personal credit report authorization (soft pull first, per program)
Proof of income
Signed engagement terms showing any fee, provided by the company
Signed acknowledgment that card applications may involve hard inquiries, that cards usually require a personal guarantee, and that the promotional rate ends

Quality checks: the acknowledgment is signed before any application is submitted. No acknowledgment, no submission.

SBA 7(a) Loan

Quality checks: dates on interim financials and forms are within the program's freshness window (the processing team confirms current rules).

Credit Repair

Credit reports from all 3 bureaus
Government-issued ID
Proof of address
Proof of Social Security number
Signed written contract and disclosures, provided by the company

Quality checks: no work begins and nothing is promised before the company's contract is signed and any cancellation period has passed.

Mergers & Acquisitions

Signed letter of intent
Target business: 3 years of tax returns and profit and loss statements, current balance sheet
Buyer: personal financial statement, 2 years of tax returns, 3 months of bank statements (proof of equity)
Purchase agreement (when drafted)
Buyer resume or industry experience summary

Fix and Flip

DSCR Loans

Driver's license and credit authorization
Signed leases or rent roll
12 months of rent history (refinances)
Market rent analysis if vacant; short-term rental income reports if applicable
Property insurance declaration or quote
Purchase agreement (purchases) or current mortgage statement (refinances)
2 months of bank statements showing reserves
Entity documents and good standing if an LLC

Residential Mortgages

Handled by the licensed team only. Your part ends at capturing interest and contact details.

For reference, the licensed team typically requests: government-issued ID, 2 years of W-2s or 1099s, 2 years of tax returns, 30 days of pay stubs, 3 months of bank statements, and a purchase contract or current mortgage statement.

Commercial Real Estate

Rent roll
3 years of property operating statements and the trailing 12 months
Personal financial statement for each sponsor
3 years of personal tax returns
Schedule of real estate owned
Purchase agreement (purchases) or current mortgage statement (refinances)
Entity documents
Sponsor resume or experience summary

Ground Up Construction

Common document problems and how to fix them

Problem	What to say
Photo of a printed statement	"Thank you. The funder needs the PDF straight from your bank's website or app. It usually takes two minutes: log in, go to statements, download."
Missing pages	"Your statement says 6 pages and we have 4. Could you download the full file again?"
Missing month-to-date	"Could you also download your activity from the 1st of this month to today? Most banks call it a transaction history or activity export."
Expired ID	"Your license on file has expired. Do you have the renewed one?"
Name mismatch	"The statement shows a different business name. Is that your DBA, or a different account?"
Personal account used for business	"Do you have a separate business account? If not, I'll note it, and the team will tell you how it affects the file."

Never do this: never accept documents through personal email or messaging apps as the "official" copy, never save documents to your own device, and never accept a document you believe has been changed. Escalate.

Check yourself

What does "bank-original" mean, and why does it matter?
Which two items must be signed before a 0% Business Credit Cards file can be submitted?
What extra documents does an MCA Bailout file need beyond the core package?
A merchant sends a statement that says "page 1 of 3" but only one page arrived. What do you say?
Which product's documents do you not collect yourself?